Lesson 33
Business documents & email
- 1 〜に鑑みて ~ni kangamite in light of ~ / in view of ~ Saying a decision was made after weighing a situation or fact — the form of official notices and announcements.
- 2 〜旨 ~mune to the effect that ~ The formal way to say 'the message that ~' — the gist of what is told or written.
- 3 〜由 ~yoshi I hear that ~ (letters) The old-style letter form for mentioning news you have heard about the other person.
- 4 〜たく存じます ~taku zonjimasu I would like to ~ (formal) The most polite form of 「〜たいと思います」— the heart of wishes and requests in business email.
- 5 〜のほど ~no hodo (softens a request) kindly ~ Softens a request instead of saying 'please do' straight out — the word of the last line of business email.
- 6 〜くださいますよう ~kudasaimasu yō we kindly request that you ~ 「〜てください」made as indirect and polite as possible — the request form of letters and notices.
- 7 〜におかれましては ~ni okaremashite wa (as for) you — with the highest respect The highest-level keigo for making a respected person or organisation the topic of a sentence.
- 8 〜の段 ~no dan (regarding) the matter of ~ A fixed form in apology letters and formal notices that points, very politely, at 'the matter of our fault'.
- 9 〜所存です ~shozon desu it is my intention to ~ (formal) The humble, firm and formal 「つもりです」— in speeches, apology press conferences and greeting email.
- 10 貴〜 ki~ your (company / school …) — respectful prefix A prefix that raises the other side's company, school or person — a must in job applications and business letters.
- 11 弊〜 hei~ our (company / shop …) — humble prefix The prefix that lowers your own company or shop when talking to outsiders — the exact mirror of 「貴〜」.
Lesson check
All 11 forms of this lesson together — pick the right one from its look-alikes, the way the exam does. 6/8 completes the lesson.
🔒
「台風の接近＿＿、本日の営業を休止いたします。」— fill the blank.
💡 Hint:Weighing a situation, then a decision.
に鑑みて = weighing a situation as the basis for a decision. 由 is news heard, におかれましては a respected person, 段 the matter of an apology — none fits a decision.
「来週の会議に出席できない＿＿を、部長にメールで伝えた。」— fill the blank.
💡 Hint:The gist of a message you send.
旨を伝える = to say something to the effect that ~. 由 is news heard from others, 段 the matter of an apology, ほど the 「ご〜のほど」request.
(In a letter) 「ご両親もお元気でお過ごしの＿＿、安心いたしました。」— fill the blank.
💡 Hint:News heard about the reader's family.
由 = news heard about the other side (in letters). 旨 is a message you send, 所存 your own resolve, 段 the matter of an apology.
「お忙しいところ恐縮ですが、ご確認＿＿よろしくお願いいたします。」— fill the blank.
💡 Hint:The word that softens a request.
ご確認のほど = kindly check. 旨・由・段 don't join 「よろしくお願いいたします」as a request.
「期日までにお振り込み＿＿、お願い申し上げます。」— fill the blank.
💡 Hint:The reader's action + お願い.
お振り込みくださいますよう、お願い申し上げます = we kindly request payment by the deadline. たく存じます and 所存です end a sentence and can't link to お願い; におかれましては follows a person.
「皆様＿＿、くれぐれもご自愛ください。」— fill the blank.
💡 Hint:Making respected people the topic.
皆様におかれましては = as for all of you (highest respect). につきましては is for topics and things, 段 the matter of an apology, に鑑みて the basis for a decision.
(At an apology press conference) 「今後は再発防止に全力で取り組む＿＿。」— fill the blank.
💡 Hint:Dictionary form + your resolve.
Dictionary form + 所存です = it is our resolve to. たく存じます needs the ます-stem (取り組みたく存じます); 段です and のほどです aren't used like this.
(In an email to a client) 「＿＿の田中が、明日＿＿へお伺いいたします。」— fill both blanks.
💡 Hint:Tanaka is from our company; the place visited is the client's.
Your own company = 弊社 (humble), the client's = 貴社 (respect). 弊社の田中が、明日貴社へお伺いいたします.
Your score: /8